Qualships Pty Ltd is a highly specialised Marine service operators undertaking all forms of marine surveying services including cargo related vessel surveying, Internal audits, Hull and machinery repairs electrical repairs and troubleshooting, technical inspections and report writing.
This is an exciting opportunity for a maritime professional with seafaring experience to join our team in Chennai as Survey & Compliance Coordinator. Reporting to the Survey & Compliance Manager, you’ll be responsible for survey coordination, documentation, compliance control, and audit ready processes. You’ll work closely with surveyors, ship staff, clients and internal departments supporting compliance and quality from shore. If you’re looking to leverage your seafarer background in a stable shore based role, this position offers great scope for growth in maritime compliance and quality assurance.
• Assist surveyors with scheduling, job briefs, ship staff/client liaison and
overall coordination of survey activities.
• Prepare and maintain survey paperwork, checklists, templates, forms
and review reports for accuracy and completeness.
• Ensure photo evidence, defect codes and references are properly
documented before submission.
• Maintain version controlled records: survey logs, attendance,
compliance registers, CAPA entries, audit related documents.
• Support the maintenance of the integrated management system (ISO
9001 / 14001 / 45001) update procedures, registers, compliance
records.
• Help with audit preparation and follow up on NCRs / corrective
preventive actions.
• Coordinate with internal teams, surveyors, ship staff and clients for
scheduling, follow ups, and documentation requests.
• Draft and send professional correspondence e mails, technical
summaries, communications with clients or ships as needed.
• Seafaring background (preferably 2nd Officer / 3rd Officer) or relevant
maritime experience.
• Strong computer skills including proficiency in MS Office (Excel, Word,
Outlook) and good comfort with documentation/software.
• Excellent communication skills written and verbal to liaise with
surveyors, ship staff, clients and internal teams.
• High attention to detail and focus on accuracy (for documentation,
photo evidence, defect codes, compliance records, version control).
• Ability to work independently as well as coordinate with multiple
stakeholders’ clients, internal teams, ship staff.
• Good organizational and time management skills able to handle
scheduling, follow ups, audit prep, documentation control.
• Ability to work under pressure and meet deadlines.
• Strong sense of accountability, responsibility and ethics.
• Familiarity with compliance procedures, document control and
maintaining audit ready systems (knowledge of standards like ISO
9001 / 14001 / 45001 is a plus).
• Diploma (e.g., in Marine Engineering, Nautical Science,
Mechanical/Marine Technology, Shipping & Logistics)
• Bachelor’s degree in a relevant field
• Maritime Studies / Marine Engineering / Nautical Science
• BBA/BCom with strong interest in shipping/logistics
Regulatory compliance understanding, documentation and record keeping, Microsoft Office proficiency (Word, Excel, Outlook), audit preparation support, report writing, compliance tracking, data entry accuracy, version control, basic maritime/technical knowledge, attention to detail, familiarity with quality management systems (e.g., ISO), communication of technical information, problem-solving skills, coordination of schedules
• Good organizational skills
• Problem-solving ability
• Time management
• Analytical thinking
• Adaptability
• Teamwork and collaboration
• Critical thinking
• Ethical judgment and professionalism
• competitive salary
• Flexible work arrangements
Join our team and be part of Australia's leading marine services provider.
Application deadline: March 27, 2026